SLMS+Minutes+Sept+2009

FINAL COPY - APPROVED OCT. 20 2009 September 22, 2009
 * District Librarian’s Meeting**

East Elementary School

__Attendance__: Present: A. Marrano, J. Turner, S. Rowland, R. Carraba, D. Daley, P. DiSturco, M. Pava, L. Knaze, S. Eichelberger, L. Wrobell, S. Yi, D.Janus. Excused: E. Urbanski

Thanks to Shirley Rowland at East Elementary for hosting the September meeting.

__District Librarian’s Calendar__ Oct. 20 Clinton Elementary Jean Turner Nov. 24 West Middle Lydia Wrobel Dec. 15 East Senior Sandy Eichelberger Jan. 26 FULL DAY @ Club Yi (8 am – 2:30 with pot luck working lunch) Feb. 23 Winchester Pat DiSturco Mar. 16 East Middle Michele Pava Apr. 20 Northwood Rosalia Carraba May 11 West Senior Lynn Knaze June 15 Potter Road Denise Daley

The question was raised of who is responsible for the signing out, setting up, use, and proper return of all components of technology borrowed from the library, especially for after hours use. There are cases of technology being used without being checked out or permission granted. Discussion points:]
 * I. Equipment Housed in LMC – security and responsibility –** S. Rowland
 * 1) Staff Development – Check out technology to a responsible individual who will return all pieces to the library.
 * 2) Requests for after hours use should be made through the Que Center.
 * 3) Elementary buildings have enough technology to assign to grade levels or areas for oversight, but secondary buildings do not. However more LMC support staff is available in Senior Highs for managing the technology.
 * 4) PC Laptop Loaners will arrive in buildings this week for staff to use on short term basis. These will be catalogued and signed out from the library. Mac laptops will be returned. Old cases may be reused for new laptops if desired. They will have the standard image. CPS software must be requested and installed.
 * 5) Several buildings use online calendars for scheduling technology use: Potters, West Sr.; East Sr.
 * 6) Technology must be signed out from the LMC during school hours especially for after hours use. Libraries will be locked up when librarians leave; technology will be stored in an agreed upon, secure, and accessible place when not in use and are the responsibility of the person making the request. [D Janus will email building clerks, and S. Yi as to this directive.]


 * II. Keyboard Cleaning** – S. Yi Keyboards should not be cleaned with home bought cleaning agents. S. Yi will contact J. Farr for clarification on who will clean the keyboards. Principals will provide approved cleaners.

Among other areas, libraries in the middle and high schools will be upgraded in the upcoming capital project. Security devises to prevent book theft has been requested, especially in the high schools’ libraries. Brandon Wiley and Brian Schultz will be notified of this request. Location of security devices needs to be carefully planned. Machines to insert security strips into books can be rented – perhaps for shorter times to save money if personnel can be made available for a ‘blitz’. More investigation is needed on what kind of security program to use, and how and when it will be installed. Argument was made to the value of upgrading libraries to be a focal point of the school, as these areas are commonly used for community meetings and reflect the district’s image.
 * III. Capital Project at Middle and High Schools** – D. Janus


 * IV. Moodle** - R. Carraba Rosalia took the 30 hour BOCES course on using Moodle, an online learning environment and will demonstrate it at next month’s SLMS meeting. You must take the class to be able to supervise a Moodle. Many uses for Moodle were discussed. Some districts are requiring its use for AP classes. Northwood is offering Moodle as a PSP for staff development. Issues regarding student privacy and copyright must follow BOE and legal guidlelines even though Moodle is hosted by BOCES.


 * V. Other Items:**
 * 1) YouTube – S. Yi The website filter is controlled at log in. PC computers allow teacher access but not student access. All Mac users must apply for an override for access.


 * 1) Student accounts are restricted after 6 pm without prior approval. Passwords expire in 90 days for all users.


 * 1) Firstclass Email will be made part of the Parent/Student Resources link on the West Seneca district web page.


 * 1) Possible upgrade to Office 2007 is being reviewed. The new product is very different from the 2003 version currently in use.


 * 1) Librarian Subs need a log –in. This was provided last year.


 * 1) Nancy Tebo will be honored at the October meeting at Clinton. She will be retiring.


 * 1) Destiny records now have Fountas and Pinnell levels. These can be converted into DRA levels.
 * 1) Brianne Howell, former editor of WS Bee has been hired by the District to head up Public Relations, replacing John Carlis. We will invite her to attend an upcoming librarian’s meeting. We hope that last year’s suggestion for a library page in the Our Schools newsletter is still being considered.
 * VI. Public Library Relations – L. Wrobel ** Lydia provided a handout of ideas that will foster relations with the area public libraries. We might consider visiting the WS public library for staff development.


 * VII. Destiny Issues – M. Pava **
 * __ Overdues when a kid moves to another building __** - we discussed that after about a month or so, contact the feeder library to have the fine WAIVED - this will give a prompt if a note needs to be entered, such as Family Hardship or similar.
 * __ Back office work for hold requests __** - In back office / site configuration / circulation, you have the option to set how many days in advance you would like to be notified when a reserve is coming up. I guess this is if you had like biographies in March or something?? Anyways, if this is set long, requests cannot be placed for that length of time into the future. This only affects "Reserve for a Specific date" - which is what you have to choose when you want to specify the library who is receiving the request. It doesn't matter for "As Soon As Possible."


 * __ When FILLING a request __** - choose "Ship It" and put the item in an envelope. You do not need to check it out to the specific student. This will show in the Processing Needed screen and is easy to see the book's progress. If you choose "Pull It" or you check it out to the specific student, it can only be viewed when you are in that student's account.